KTA 3: Planning for media exhibition script

Tramlines

Purpose- The purpose of tramlines is entertainment as it is a music festival held each year in the city of Sheffield, where bands from all over come to entertain crowds of people
Content- The festival plays host to a great number of bands all over the city, which entices many business' to help and support the event
Target Audience- The event is targeted at music lovers and people of all ages as Sheffield is a city known for its musical background therefore the event targets people from all over Yorkshire to attend
Design/Style- The style of the event is a music festival, therefore most of the stages are outside and on grassy plains to give the feel of a music festival
Location- All the locations are around Sheffield, often outside yet some are inside and are held at licensed clubs. As most of the stages are outside there is little concern about space for all the people, so the location choices are excellent for the event itself
Suitability- The event is well suited to its purpose as every location has access to many public toilets as well as many food and drink stands
Legal and Ethical- Every indoor stage has a licensed bar when distributing alcohol. Indoor stages require tickets to enter so they never go over their maximum capacity. All the outdoor events have licensed food and drink venues around them
Health and Safety- Safety bars and fences separate the crowd from the stage and all areas with cords and wires are cordoned off so to ensure the safety of the audience.

The Tramlines festival was a great event as it was free to the public. Making it free meant that the festival would be attended by many more people, which inspired me to go, as there was only one artist I wanted to see. The stages needed to be closer together as there was a long way to walk between stages, which was inconvenient if acts were on different stages. However as there was a large variety of acts so usually there was no need to switch stages, unless there was 2 specific acts you wanted to see in a small amount of time.

Unit 23: Write up of Industry Notes

99 Mary Street
99 Mary Street is a studio in Sheffield run by a graphics design company. The purpose of the event was to launch and raise awareness of the company's new space and re-establish themselves in Sheffield, whilst also selling some prints. The buildings old industrial feel, keeps the Sheffield theme well. The event was self funded by the company itself. The owners set aside a budget to spend and use on the event. This was used for paying staff, buying refreshments and the management fee. It ended up being around £3000. The event was designed to attract many professionals of the creative media industry in Sheffield. It is advertised for people who would like promote the arts on social networks. Also for people who would like to use the space or collaborate ideas. The posters made for the event were easy to read, they were informative but were minimalistic. The music in the main room was alternative 80's and 90's, mainly from Sheffield. The music was loud enough to hear but not too loud as to impair hearing other people. The staff wore branded t-shirts, and were all past A-level media students. The food was made to fit the Yorkshire and Sheffield industry theme, like black pudding lollipops. There was a ramp to allow disabled access, however there was no disabled toilets so but there was room for a wheelchair in the normal toilets. The PA had to be hired from an individual company, lighting was already in place. The rooms were laid out to allow flow of people between both rooms, and access to the bar. A temporary events notice had to be obtained allow the company to dispense alcohol. A showreel of visuals was used that were generated in house so no permissions were needed. A risk assessment was taken out, all cables were taped down and the bar staff were taught how to do all their jobs safely.

Doc Fest
People came from all over the world for Doc Fest, so many events are on at night. The purpose was entertainment, as it is a huge international film festival. Delegates travel from all over to watch documentaries and attend industry seminars so in the evening many varieties on entertainment are put on. One of the events was a roller disco called "sex and docs and rock'n'rollerskating". There was a very retro 80's theme at the disco. The funding came from grants, sponsorship from the BBC, British Film Archive and the US embassy etc. The cost of the event is £200 for the full festival pass. The target audience is delegates and attendees, as well as film and documentary industry professionals of any age. The style of the disco is 70's and 80's roller disco. The music was loud for a party atmosphere. The logo of the event was prominent around the building and inside it. External signage was needed as people were coming from all over. The disco was free to delegates who have a ticket, but cost £10 if not. The  premises was licensed so ID had to be given if the person looked under age. There were no beverages allowed near the rink. Roller skates are not permitted in the bar area. Skate guards were hired to skate around the rink to support guests. They were also qualified first aiders.   

KTA 1: Planning For Media Exhibitions And Events

Tramlines
Tramlines is a music festival held in the centre of sheffield every year The purpose is to entertain, music acts perform on stages at different venues around sheffield. Musicians from around the world come to play this and make themselves known. The target audience is for all ages, as tickets are offered to under 5's as well. It is a Casual music festival in the city which is held in many areas around the city centre, for example; Devonshire green, O2 academy etc. The event takes place in many areas around sheffield, the areas are very large and are able to cater for food and drink as well as the stages


Millenium galleries
The millennium galleries are a part of the museum of sheffield on surrey street. The Galleries play host to a variety of events including exhibitions as well as events. Currently the gallery is hosting an event called designed to shine- 100 years of stainless steel. Many different pieces have been brought to this display. Many pieces are from steelworks around Sheffield to show how large the stainless steel business was for the city. It will also demonstrate that even though jobs have been lost in the industry, many companies still operate in Sheffield and it is still one of the leading producers of steel. (http://www.museums-sheffield.org.uk/museums/millennium-gallery/exhibitions/current/designed-to-shine-–-100-years-of-stainless-steel)


Yorkshire Sculpture Park

It is a sculpture park in Yorkshire that aims to challenge, inspire and inform people about modern art. It plays host to over 300,000 visitors a year. The current exhibition is about water, and was created by Lucy + Jorge Orta, one of the displays is The raft of Medusa. The target audience is open to anyone who wishes to learn about, appreciate and admire the artwork. Also many different exhibits and events are hosted here around the year. These events are held for a range of ages, and hold events for schools as well as communities. (http://www.ysp.co.uk/exhibitions/lucy-jorge-orta)

Doc Fest

Doc Fest is a documentary film festival held in sheffield every year. The festival is designed to entertain as well as to give new film writers the chance to get their film made nationally. The festival is attended by film makers, cinema group owners and the general public and is open to all ages. The funding comes from the BBC, the US Embassy and the Sheffield Council etc. Many night time events are put on around Doc Fest to keep people entertained who have travelled from around the world.

Zero Hours

Zero Hours is a display to be set up in the graves gallery in Sheffield. The display is a collection of foodstuff and other basic products purchased in the German Democratic Republic. Around the display there are many paintings hung from the Karl Marx period (1818-1883) This display will be open to the public and will be for everyone to appreciate (http://www.museums-sheffield.org.uk/museums/graves-gallery/exhibitions/coming-soon/art-sheffield-2013)